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Key documents for transporting goods by sea:

Accurate records are vital while transporting any goods by sea. If you have the proper documents, then your shipment will reach its international destination at the right time. You do not want to risk your goods getting delayed at any costs. So if you are planning to transport goods via the waters, then you must understand what all the documents you need are in the entire process. Depending on the products being hazardous and non-Hazardous the goods will need a Dangerous goods note and standard shipping note. The standard shipping bill helps the shipping company to check the contents of the products.


Sea Transport

The two places where sipping documents are mandatory are at the export while loading the goods and during the import process which is the destination of the port.

The following are the documents you need at your country border:

  • Bill of Lading for the carrier.
  • Packing list and commercial invoice.
  • Other official Customs forms.

Bill of Lading on the carrier:

You get the bill of lading by the carrier of the goods. This bill of lading is required so that the carrier can show that it received the goods. It is a proof of the contract of carriage and also serves as a document of title for the goods.

You must get the Ocean Bill if your goods are going on water on a ship or an Airway bill for the goods to travel by air over the seas.

The customs required are:

  • In some countries like Canada and the USA, if you send your goods via ships or airways, in the port you will not receive the goods unless you provide the needed paperwork and correct documents.
  • You must also pay duties if necessary to receive the goods.
  • There are severe fines issued if you do not get your clearance done or if there seems to be any fraud work or improper documents.

Packing list and commercial invoice:

For international transport of goods, the following are the documents needed:

  • A packing list.
  • A commercial invoice.

A packing list: The packing list contains all the specific details of the goods. Details like volume, types of products, quantity etc. The packing list document allows the recipient to verify the items which are transported.

A commercial invoice:  The business value describes the value of the product and the type of the product.  The invoice shows the name of the shipper and the consignee and their address, the description of the goods gets mentioned in the bill. The quantity and the currency get specified in the law.

The commercial invoice specifies the type of the order and the value of the decree. The document is useful when customs duties get issued.

Other official Customs forms:

There are other records such as the certificate of the Origin, Product licenses, product certification, etc. All these other forms and documents are optional and required for certain goods only. Along with the materials, you need to pay taxes for transporting the goods.

Posted in Sea Transport